Here are some important notes regarding the parliamentary procedures used during and the conferences…
The members must refer to the chair by using: the Chair, Mr. Chair, Mr. Chairperson, and the Chairman. The member must address the other delegates by using words like honorable, learned, and respected. For example, one may say, as my respected delegate of Germany said…”
- points of order: questions that are directed to the chairman
- points of information: question directed to the speaker
- floor: the right to speak
- abstentions: ones who wish no neither vote for or against
- motion: an action that has been asked for
Phrases you may not know, but must know…
Phrases to be uses by the members of the house:
- “motion to move into voting procedures”(I want to go directly into voting procedures)
- “point of order”(I have a question for the chair regarding the order of the meeting.)
- “may the speaker please repeat/rephrase their question”
- “yield the floor to…” ( give my right to speak to…)
- “Is the speaker not aware of the fact that…” Phrases to be used by the chair:
- May the house come to order/ May the floor come to order
- “Open to points of information”(Questions to the speaker may be asked)
- “All points of order are out of order at this time”(The chair does not want questions at this time)
- “…has the floor” (… may speak)
- “May the delegate of … rise and state their point”(May X rise and speak)
- “You have been recognized”(You may rise and speak)
- “Debate time for the question shall be X mins. and Y minutes against the question” Y(You may speak for X mins. to support the question and speak for Y mins. against the question)
- “Point (not) well taken” (Your point is (not) right/well stated)
- “Time for/against the question has elapsed”
- “That is/isn’t an order” (Your actions are legal/illegal.)
- “May the speaker please move to their concluding remarks”
- Is there anyone who wishes to explain why they voted for/against the question”
The Procedures may vary slightly from one conference to another, but basically they are very similar. In basic English, it should be as follows…
The chair shall call the house to order. Then the chair shall state the subject of the meeting and then shall set the debate time for and against the resolution. The chair then will ask the house if anyone would like to speak for the topic of debate. All the members raise their placards and the chair call one of the delegates. The delegate that is called upon then rises and starts to speak for the topic of debate. When he/she finishes speaking, he tells the chair whether he is open to points of information of not and if he is he tells the chair the amount. This may vary depending on the time. The chair then shall ask the floor for the people who want to ask the speaker questions. Again, everyone raises their placards and the chair calls on someone. The person rises and asks the question and then sits down. When all the questions have been asked the speaker then has to yield the floor to the chair of to another delegate. This process shall go on until time for has elapsed. Then the same shall happen for time against.
When time for and time against have elapsed the house moves into voting procedures. After everyone has voted, the chair declares the results and then asks for people who want to explain their vote.
- The passing of notes is allowed, but all notes shall be screened by the admin staff. Notes may be sent to the chair. A reply from the chair is not necessary. All notes should be written on official paper.
- Conversation with the chair during a point of order is not an order.
- All points of informations/orders must be stated in the form of a question.
- Sleeping during a meeting is not an order. People who sleep shall be escorted out of the room by the admin staff.
- A speaker can only yield the floor once.
- The speaker should start their speech by using words like: Mr. Chairman and respected delegates, I am (not) in favour of this because…”
- Speaking out of turn is not an order.
- The passing of notes can be suspended for a certain amount of time.
- Points of order may only be called when no ones is speaking.
- All delegates must have placards in order to vote.